Register to attend the 2024 AGM!

Please register for the Hamilton Burlington Mountain Bike Association (HBMBA) Annual General Meeting (AGM) on Sunday February 25th, 2024 from 7:00pm to 9:00pm.  The 2024 AGM will be held in person Grain and Grit and hosted virtually. Due to space restrictions, the in person attendance will be capped at 35 people total but online virtual attendance will be unlimited. Please be mindful when selecting your registration style as In Person or Virtual. We have selected the venue for in person based on historical in person attendance numbers.

The AGM will last approximately 2 hours and is an important meeting for all members.  Firstly, it’s required by our bylaws and incorporation as critical voting on the previous fiscal year’s statements and Board of Directors will occur. Secondly, it’s where members are provided with an update on the past years activities and plans for the following year. Lastly, it’s an avenue for you to provide feedback on what you would like to see from the organization.

—> Click here to register for the 2024 AGM <—

Eligibility for Board Of Directors

• Candidates must be at least eighteen (18) years of age,
• Candidates must be an individual,
• Candidates must be sound of mind,
• Candidates must not be bankrupt, and
• Candidates must be Members of HBMBA in good standing. A member in good standing is defined by the following three (3) requirements:
  • Has paid all dues, fees, or other monies owing to HBMBA.
  • Is not under a ban or suspension by any official cycling organization including, without limitation, the Ontario Cycling Association or  International Mountain Bicycling Association (IMBA).
  • Is aware and follows all HBMBA rules, regulations, guidelines and customs including, without limitation, the requirement that ALL MEMBERS MUST WEAR AN APPROPRIATE HELMET AT ALL HBMBA CYCLING EVENTS.

Nomination Process

Eligible Candidates can nominate themselves or another member using the following FORM. Eligibility will be confirmed by the Director of Membership prior to voting at the AGM. Candidates will be required to announce at the AGM whether they are running for a one (1) year or two (2) year term. Candidates may circulate, with the agenda for the AGM, a one (1) letter sized page document as an electoral presentation. This must be submitted to pete.s@hbmba.ca no later than 11:59pm February 23th, 2024. Note that failure to submit a candidate bio does NOT preclude a candidate from running. Candidates can be nominated up to and including at the AGM. All Candidates will be permitted up to 60 seconds (one minute) during the AGM to give a brief description of themselves to attendees.

Board Positions

The following Board Positions are eligible for election at the AGM and HBMBA welcomes submissions from any interested members:

• Director of Landowner Relations
• Director of Ecology and Stewardship
• Director of Events
• Director of Corporate Membership
• Director of Trails: East Hamilton
• Director of Trails: Burlington Area
• Director of Memberships
• Director of Youth Advocacy
• Director of Trails: Christie Lake
• Director of Women’s Advocacy

The following Executive Positions are eligible for election at the AGM and the HBMBA welcome submissions from any PREVIOUS HBMBA Director:

• President
• Vice-President
• Secretary
• Communications Manager
• Treasure

Election Process

Members will vote on Candidates with simple majority votes. Each member in good standing will be eligible to cast one vote for each position. Members may vote at the AGM (in person or virtually) or via absenteeism vote by 11:59pm February 24th, 2024. To make an absenteeism vote please email pete.s@hbmba.ca.

Any positions which are contested (more than a single Candidate has been nominated) will be elected by First-past-the-post (person with the highest number of votes) polling to determine the successful Candidate.

Any positions which are uncontested (a single Candidate has been nominated) will be elected by a vote of confidence (known as a consent vote) where all Candidates are elected in a single motion. Prior to the consent vote, any members in good standing may make a motion to have a candidate pulled from the consent vote and voted upon individually (known as vote of confidence). Under both of these conditions a majority (half plus one (1) vote) are required for either the consent vote or vote of confidence to pass.

For access to the full organizational By-laws please see HBMBA.CA/about/info/

Draft Agenda (To be finalized February 24th, 2023)

• Land Acknowledgement
• Welcome
• 2023 Review and 2024 Outlook
• Financial Report
• Elections
• Q&A

Click here to register for the 2024 AGM